A checklist for farmer-friendly information

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Linking demand for agricultural information with its supply
Validated RNRRS Output. Home List by Audience List by Topic

People who advise farmers – government, non-government and private enterprise – can now use a checklist to make sure that they give farmers the information farmers want, in a form that farmers can use. Most poor farmers in sub-Saharan Africa and South Asia just don’t get user-friendly information that would help them decide how to make best use of their land and resources. The checklists reinforce the trend in agricultural information and extension towards demand-driven services. They’re now used by national agricultural advisory services and universities in Uganda, private agricultural advisory services, and research and extension organisations. And, because they’re not specific to any location or culture they have a huge potential to be used globally.

Project Ref: CPP40:
Topic: 5. Rural Development Boosters: Improved Marketing, Processing & Storage
Lead Organisation: Natural Resources Institute (NRI), UK 
Source: Crop Protection Programme

Contents: Description
Current Situation
Environmental Impact


Research Programmes:

Crop Protection Programme (lead), and Livestock Production Programme

Relevant Research Projects:

  • R8281 (first phase)
  • R8429 (extension phase)


  • Barry Pound, Barbara Adolph and Ruth Butterworth – Natural Resources Institute, UK
  • Ms Jovia Manzi, Independent, Uganda
  • Dr Joseph Oryokot, NAADS, Uganda
  • Dr Otim-Nape and Dr Emily Twinamasako; NARO, Uganda
  • Dr Chris Garforth, University of Reading, UK
  • Dr Margaret Mangheni, Makerere University, Uganda

Research Outputs, Problems and Solutions:

The following outputs were developed with partners between February 2003 and December 2005. All five outputs address the fundamental constraint of the lack of relevant agricultural (technical, social and economic) information available to farmers to enable them to make informed decisions that improve their food security, income and environment.Specific outputs were:a)      Process to understand the demand for agricultural extension services of men and women smallholder farmers from different wealth groups. Five criteria were used to assess the effectiveness of the demand-identification process: (a) inclusion of the poor, (b) participation of farmers in decision making, (c) transparency of the process, (d) alignment between farmers’ and extension service criteria and (e) the extent to which cross-cutting issues were addressed.

b)      Method for studying the information needs of farmers (content, format, style and media)

c)      Identification of the institutional constraints to supplying the information needs of farmers by research, extension, academic institutions and private service providers. This includes the access to agricultural information, and its use, by private agricultural advisory service providers

d)      Innovative adaptive research process for: (i) identifying research gaps, (ii) addressing these through participatory adaptive research involving farmers, NGOs, private enterprise and researchers, and (iii) disseminating the results in formats useful to different audiences.

e)      Check sheet for use by researchers and others wishing to produce effective dissemination materials that include the information that farmers actually need in order to make a decision about whether to adopt a technology (relevance to their circumstances, production and post-harvest aspects (with photos), markets and marketing, access to and cost of inputs, economic viability and comparison with present practice, availability of technical and financial support and production and market risks).

All of these outputs are applicable, with minimal adaptation across sub-Saharan Africa and South Asia. The same key constraint of poor farmer access to relevant, up-to-date information on agricultural enterprises exists across East, West and Southern Africa, and in South Asia.

Types of Research Output:

Product Technology Service Process or Methodology Policy Other

Major Commodities Involved:

The outputs are non-specific with regard to commodities. They apply to all farming, livestock and forestry activities, both pre and post harvest.

Production Systems:

All outputs apply to all production systems

Semi-Arid High potential Hillsides Forest-Agriculture Peri-urban Land water Tropical moist forest Cross-cutting

Farming Systems: 

All outputs apply across all farming systems

Smallholder rainfed humid Irrigated Wetland rice based Smallholder rainfed highland Smallholder rainfed dry/cold Dualistic Coastal artisanal fishing

Potential for Added Value:

There are a number of RNRRS outputs that align well with specific outputs (a) to (e) described above. These include:

a)      Process to understand the demand for agricultural extension

  • R7562 (Participatory Action Plan Development, led by Julian Barr, ITAD, UK)

b)      Method for studying the information needs of farmers

  • R8152 (Information kiosks in India, led by Claire Heffernan, Reading University)
  • ZB0380 (Knowledge management, led by Ruud Crul, NEDWORC Foundation, Netherlands)

c)      Identification of the institutional constraints to supplying the information needs of farmers:

  • R8438 (Development of private sector service providers, led by Dr Brigitte Nyambo, ICIPE, Nairobi)
  • R8428 (Communication strategy for East African semi-arid systems, led by Dr Alistair Sutherland, NRI)
  • R7502 (Decision tools for institutional change in public and private sectors, led by Richard Lamboll, NRI)

d)      Innovative adaptive research process

  • R8427 (Chickpea ICM, led by Philip Stevenson, NRI)

e)      Check sheet for use by researchers and others wishing to produce effective dissemination materials.

  • R8299 (Accelerated uptake and impact of CPP research outputs, led by Sarah Simons, CABI, Nairobi)
  • R7865 (Scaling up process, led by Sabine Gundel, Independent)

In addition, the synthesis study on dissemination within the RNRRS by Dr Pat Norrish would also be relevant, as well as work by Joyce Adupa at the Agricultural Research Information System (Kawanda Research Institute, Uganda) and outputs of the COARD project under David Rees and Florence Oumo (Serere Research Institute, Uganda).


How the outputs were validated:

The outputs were validated through:

a)      Field surveys with established groups of smallholder (men and women) farmers, extension staff, NGOs and researchers using wealth ranking to differentiate between the needs of different types of farmers, semi-structured interviews, questionnaires and group discussions. The field surveys were done partly as part of closely supervised Makerere University MSc theses, and partly by NRI researchers working closely with local stakeholders.

b)      Institutional analysis of the organisations involved in the different links of the supply chain of information to farmers, using interviews and multi-stakeholder workshops to understand the institutional and technical constraints to the supply of farmer’s information needs.

c)      Pilot testing of the 9-step innovative adaptive research process with a broad base of stakeholders including farmer groups, national and international research organisations, NGOs and private input supply companies. The technologies used as test-beds for the process were integrated pest management of legumes, draft animal power and the de-worming of local goats using an indigenous technology from India. After identification of information gaps, activities were identified to fill these gaps (trials, surveys or community development actions). The known and new information was then compiled into dissemination materials that responded to farmer’s information needs. These materials were tested with farmers before being disseminated.

The principles uncovered in the investigation of the effectiveness of articulating the demand of farmers for agricultural advisory services has widespread applicability, across farming systems and countries.

The output on the constraints and quality control of private service providers is probably limited to those places with, or contemplating the introduction of, private service provision to farmers.

Many of the institutional constraints to the supply of information demanded by farmers are common across sub-Saharan African countries. Similar studies would be of value to identify specific weak links that can be strengthened.

The novel adaptive research process tested by the project could be applied across farming systems and locations. It follows a multi-stakeholder (innovation systems) approach that is being considered or introduced in many locations.

The check list of what to include in dissemination materials has universal application where farmers have few formal sources of information, and as much relevant information as possible has to be presented through a limited number of dissemination opportunities.

None of the methods used are location, region or cultural situation specific. It is anticipated that all the 4 RIU regions will have a similar mix of stakeholders (although in different proportions and with different relationships). Replication might be more difficult in areas with poor physical security, and special effort to work with women farmers would need to be made in some traditional societies.

Where the Outputs were Validated:            

All the outputs were validated in Uganda between 2003 and the end of 2005. Two contrasting locations (Arua and Tororo Districts) were purposively chosen to represent different ecologies and institutional settings. In both cases production systems included semi-arid, high potential, hillsides and forest-agriculture. Mixed crop and livestock farming prevails, with the smallholder rainfed humid farming system dominating. Poorer (but not the economically-dependant poor) men and women were targeted, but often the farmer groups were a mix of poorer to medium wealth rank families. The few well-off families in the community were usually not present in the groups. Most families in the study areas could be described as subsistence farmers, with limited, but expanding, commercial farming activities and interests. Men and women work together as a family unit, and in farmer groups convened by different projects and programmes. There are some signs of collective marketing of produce.

Current Situation

Who are the Users?

The Uganda National Agricultural Advisory Service (NAADS) is incorporating aspects of the demand assessment process into its Implementation Guidelines.

Makerere University in Uganda is using the project output on information needs of private agricultural advisory service providers to develop a tailor-made degree course for private service providers.

The main research and extension institutions in Uganda (NARO and NAADS) are using the information on the institutional constraints to providing relevant information to farmers, to modify their dissemination programmes.

The novel adaptive research process has been integrated into the methods of the Zonal Agricultural Research Institutes of NARO.

A multi-institutional Working Group for the Coordination of Development and Dissemination of Information Materials for Service Providers and Farmers was set up by the Ministry of Agriculture in Uganda. It recommended (to NAADS and NARO) that the Fact Sheet and checklist dissemination format developed by the project should be adopted by those institutions supplying information to service providers and farmers.

Where the outputs have been used:

All Outputs are being used in Uganda. Given their integration into national research and extension organisations they are being used throughout the country. They are not location or production system specific.

Scale of Current Use:

The Outputs are in widespread use by research and extension organisations. They therefore impact on a large number of beneficiaries indirectly. Outputs were adopted well before the end of the project in 2005, and they are still being incorporated into the grassroots level planning of research and extension activities.

Policy and Institutional Structures, and Key Components for Success:

The Outputs were designed from the start to fit with the needs and policies of the main agricultural research and extension organisations, so it is these that have particularly assisted the promotion of the outputs.  In addition the DFID COARD (Client Oriented Agricultural Research and Development Project) within NARO assisted with the promotion of the check list for dissemination materials.

The project used a number of stakeholder workshops to both develop and promote the Outputs. These workshops included senior research and extension managers, as well as farmers, service providers and NGOs. These workshops established the credibility of the Outputs and assisted their uptake.

The current policies of the research and extension systems are to be decentralised and demand driven. The project Outputs are about identifying and responding to the demand of farmers for information, and therefore conform with policy direction which has hastened uptake.

Environmental Impact

Direct and Indirect Environmental Benefits:

Improving the process whereby extension and research understand better the demands of farmers for agricultural advisory services, and are more able to respond quickly to those demands, will have a direct, beneficial environmental impact. This is because the short and long-term concerns of farmers about their environment (e.g. soil productivity, fuel wood availability, water quality and access) will be picked up quickly and translated into action that can be taken by farmers and external agencies. Under the NAADS system farmers are asked to identify enterprises (usually crop or livestock commodities), and then the constraints associated with those enterprises (which are often environment related, such as pests and diseases, water shortage, soil productivity decline etc).

The checklist method to ensure that all the information needs of farmers are covered by dissemination materials provided to farmers includes environmental risks, so that farmers are made aware at enterprise/technology selection stage of the potential risks of each technology or enterprise. Often dissemination materials emphasise only the benefits of the new technology, rather than also the production, environmental and market risks associated with the technology.

Adverse Environmental Impacts:


Coping with the Effects of Climate Change, or Risk from Natural Disasters:

The outputs are aimed at empowering communities and farmer groups to make their own decisions about enterprise choice and advisory service provision. The outputs define ways of understanding farmer information needs and supplying these needs so that they can make informed decisions, including those that will help them avert or cope with natural disasters. Empowerment of farmers groups, and the improvement of the quality of information to which they have access, improves social and human capital and the resilience of communities.

Relevant Research Projects, with links to the
Research for Development (R4D) web site
and Technical Reports:

R4D Project Title Technical Report
R7502 Optimising institutional arrangements for demand-driven post-harvest research, delivery, uptake and impact on the livelihoods of the poor, through public and private sector partnerships
  • Hall A J, Yoganand B, Sulaiman R V, and Clark N G. (eds.). 2003. Post-harvest innovations in innovation: reflections on partnership and learning.
R7562 Methods for consensus building for management of common property resources
R7865 Scaling-up strategies for pilot research experiences – a comparative review
R8152 Dissemination of Animal Health Knowledge for Development of Landless Dairy Cattle Owners in the Peri-Urban Regions of Pondicherry, India
R8281 Linking the demand for, and supply of, agricultural production and post-harvest information in Uganda. Main Report. Annex.
R8299 Accelerated uptake and impact of CPP research outputs in Kenya
R8427 Ensuring the sustainability of an integrated crop management approach to chickpea production for poor farmers through up-scaling and far-reaching adoption in Nepal.
R8428 Communication and research promotional strategies East Africa
R8429 Linking supply and demand in Uganda phase 2. Main Report. Annex.
R8438 Development of Private Sector Service Providers for the Horticultural Industry in Kenya (NB: this is recorded on R4D as R8297)